The World Cafe framework is often customized, rarely have I encountered a 'by the book' session. That said, you've made a great choice to include a Graphic Facilitator/Graphic Recorder (GF/GR) during your session, even if it was a last minute decision!

Here are some things to consider when working with the GF/GR:

• Bring them into the planning conversation as early as possible
• Place them at the front of the room, ask them how much space they will need
• Include them in agenda changes as they unfold during your planning process
• Provide them with a printed version of the final agenda when they arrive
• If they will be creating multiple graphic during the session, consider in advance where the work will be hung
• Plan to introduce them to the group and allow them an opportunity to briefly explain their role
• Consider the acoustics in the room, the GF/GR needs to hear what is unfolding in order to capture it
• Give the opportunity to the GR remain in the space after the event to fill in details, and review the written content the tables generated.

Below are two examples of World Cafe style events with uniquely different structures and outcomes. Each session was about 2 hours long.